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PRIVACY POLICY

Autonomic Health Pty Ltd (ACN 680 341 477) trading as Autonomic Health (us, our or we) is in the business of the provision of healthcare services in connection with primary care, dysautonomia, pain, fatigue and associated services (Services).

This Policy governs how Autonomic Health manage Personal Information data within our services, including via our website, social media accounts, and software, as well as in connection with any direct communication between you and Autonomic Health,

1. SCOPE OF THIS PRIVACY POLICY

1.1. We understand that when accessing our Services, the privacy and confidentiality of Personal Information (as defined under the Privacy Act) is important. That’s why we fully respect your rights to privacy and are committed to protecting the personal and financial details you provide us in line with this Privacy Policy. This Privacy Policy applies to our Services and all individuals who use our Services or whose Personal Information is processed by Autonomic Health.

1.2. We are committed to protecting the privacy of everyone who uses our Services, for them to understand what Personal Information we collect and store, and why we do so, how we receive and/or obtain that information, the rights an individual has with respect to their Personal Information in our possession, and with complying with the Australian Privacy Principles set out in the Privacy Act 1988 (Cth) (Privacy Act).

2. THE INFORMATION WE COLLECT 

2.1. We may collect Personal Information that allows us to identify who an individual is, provide safe and effective healthcare, and administer invoicing and collection of reimbursement.

2.2. The type of information we may collect includes:
 

  • Personal Information – individual’s legal name, address, date of birth, gender identity, nationality and next of kin to facilitate patient identification and emergency preparedness.

  • Contact Information – individual’s email address, telephone number, third-party user names, residential, business and postal address and other information that allows us to communicate with individuals consenting to our services.

  • Financial Information – we may payment details at the point of booking, as well as medicare and other third party funder details in order to transact with the individual and/or provide them with our Services;

  • Statistical Information – we collect behavioural and statistical information about an individuals and businesses in connection with the Services and/or the Online Platforms.


3. WHY WE COLLECT PERSONAL INFORMATION

3.1. We collect your Personal Information so that we can carry out the following actions:
 

  • to provide our Services;

  • to communicate with you, regarding your care and emerging Autonomic Health Services

  • to provide you with information or advice;

  • to process payments by or to you in connection with our Services;

  • to create accounts, tax invoices or receipts;

  • to provide your personal information to third parties in order for them to supply the Services to you;

  • to consider and respond to complaints or other feedback from you.


3.2. We may disclose additional purposes for collection of your personal information in collection statements at the point of collection.

4. HOW INFORMATION IS COLLECTED

4.1. Information is collected in association with your use of the Services, an enquiry about or generally dealing with us directly or via our Website of Social Platforms

5. WHEN PERSONAL INFORMATION IS USED & DISCLOSED

5.1. We will not use any Personal Information other than for the purpose for which it was collected, unless we receive explicit consent from the individual or are required to by law.

5.2. We will retain Personal Information for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

5.3. There are some circumstances in which we must disclose an individual’s information:

  • mandatory reporting for child safety purposes, in alignment with law of the individuals state of residence

  • where we reasonably believe that an individual may be engaged in fraudulent, deceptive or unlawful activity that a governmental authority should be made aware of; as required by any law (including the Privacy Act and GDPR); 

  • and/or in order to sell our business (in that we may need to transfer Personal Information to a new owner).


6. SENSITIVE INFORMATION

6.1. Sensitive information is information about you that reveals your personally identifiable information such as your name, address, date of birth, Medicare number, medical history, notes made during the course of your consultations, reports and referrals to other healthcare service providers, results and reports received from other healthcare services providers, racial or ethnic origin, religious or philosophical beliefs or affiliations, disability or sexual orientation.

6.2. It is our policy to only collect your sensitive information where it is reasonably necessary for quality of care and when consented to by the individual or when required or authorised under law to do so.

7. OPTING “IN” OR “OUT”

7.1. By clicking “I Agree” or any other button indicating your acceptance of this privacy policy, you expressly consent to the collection and use of your Personal Information in accordance with this privacy policy.

7.2. An individual may opt to not have us collect their Personal Information (for example by unsubscribing to any marketing emails received). This may prevent us from offering them some or all of our Services and may terminate that individual’s access to some or all of the Services they access with or through us.

7.3. If an individual believes that they have received information from us that they opted out of receiving, they should contact us on the contact details set out in clause 15 .

8. DE-IDENTIFIED INFORMATION

8.1. We may use your Personal Information in de-identified form (de-identification being a process by which a collection of data or information is altered to remove or obscure personal identifiers and personal information) to assist us in running our business.

 
8.2. When your Personal Information is included in de-identified, aggregated data, it is not possible to identify you or anything about you from that data.

9. COOKIES

9.1. We may use temporary (session) cookies or permanent cookies when you access our Website and/or Services. This allows us to recognise your browser and track the web pages you have visited. You can switch off cookies by adjusting the settings on your web browser.

10. THE SAFETY & SECURITY OF PERSONAL INFORMATION

10.1. We may hold your Personal Information electronic form on databases provided by third parties who are governed by National Privacy Standards and legislation

10.2. We are not responsible for the privacy or security practices of any third party (including third parties that we are permitted to disclose an individual’s Personal Information to in accordance with this policy or any applicable laws). The collection and use of an individual’s information by such third parties may be subject to separate privacy and security policies.

10.3. If an individual suspects any misuse or loss of, or unauthorised access to, their Personal Information, they should let us know immediately.

10.4. Where we become aware of any breach to our security systems that breaches or is likely to result in a breach of your rights or freedoms with respect to your Personal Information, we will notify you and any supervisory authority as required.

10.5. We are not liable for any loss, damage or claim arising out of another person’s use of the Personal Information where we were authorised to provide that person with the Personal Information.

11. HOW TO ACCESS AND/OR UPDATE INFORMATION

11.1. If you would like us to update or amend your personal information, please contact us on the contact details set out in clause 15 and we will make the requested amendments.

11.2. We may ask you to verify your identity to ensure that personal information we hold is not improperly accessed.

12. RIGHT TO BE FORGOTTEN

12.1. In the event that you decide that you no longer want us to hold your Personal Information, you may notify us in writing on the contact details set out in clause 15 of your desire for us to delete your Personal Information on record. We will use our best endeavours and comply with all legal requirements within a reasonable timeframe to delete your Personal Information, unless we are required by law to retain such information.

13. LINKS

13.1. Links from our Website, Social Media or via our Services to third party services that we do not operate or control are provided for your convenience. We are not responsible for the privacy or security practices of services that are not covered by this Privacy Policy. Third party services should have their own privacy and security policies which we encourage you to read before supplying any Personal Information to them.

14. DIRECT MARKETING

14.1. We and/or our third party business providers may contact you with direct marketing communications and information about the Services or other products and services offered by us via telephone, email, SMS, or regular mail.

14.2. If you have indicated a preference for a method of communication, we will endeavour to use that method wherever practical to do so.

14.3. You may opt out of receiving marketing communications at any time by responding via the channel in which you received the marketing communication (e.g. by clicking an unsubscribe link), or by contacting us on the contact details set out in clause 15 .

15. COMPLAINTS AND DISPUTES

15.1. If an individual needs to contact us or has a complaint about our handling of their Personal Information, they should address their communication in writing to the details below:

Privacy Officer
Address: 3A The Strand, Moonee Ponds VICTORIA 3039
Email: info@autonomichealth.com.au

15.2. If we have a dispute regarding an individual’s Personal Information, we both must first attempt to resolve the issue directly between us.

15.3. If we become aware of any unauthorised access to an individual’s Personal Information we will inform them and any supervisory authority as required at the earliest practical opportunity once we have established what was accessed and how it was accessed.

Version Date: November 2024

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